How to Edit PDF Sent in Email

Handling PDFs sent in emails is an essential part of modern business communication. Whether you need to review, modify, or annotate an attached PDF file, having the right tools and methods to edit a PDF sent in email is crucial.

This guide walks you through the steps to edit a PDF file received as an email attachment using pdfFiller, an all-in-one document management solution, while also touching on the capabilities of other third-party tools. Designed for professionals, students, and anyone handling PDF attachments, this article offers practical insights to help you modify PDFs that you get as email attachments.

Why Edit a PDF Sent in Email?

Emails frequently include PDF attachments for contracts, presentations, and fillable forms. However, PDFs aren't always final documents, and you may need to make changes for various reasons. You might need to add text, insert an image, or adjust sensitive information before sharing PDF document further. Printing, editing, and scanning documents takes much time and just isn’t practical. Tools like pdfFiller make things way easier. You can edit PDFs right from your inbox—no extra hassle. With its online PDF editor, you can open a file, make changes, and save it wherever you need, all without the extra steps.

Being able to quickly edit a PDF attachment can make a big difference in getting work done. Whether you're on a Windows or iOS device, filling out forms, or collaborating on a project, having the right tool makes editing simple.

Getting Started with pdfFiller

pdfFiller is an online solution that empowers anyone to seamlessly edit PDFs, eSign, collaborate, and manage documents from a single, cloud-based platform. It offers a robust PDF editor that lets you edit text, add images, signatures and annotations—all within an intuitive interface. pdfFiller is accessible from any device with an internet connection, making it ideal for editing PDFs on the go.

Here’s what pdfFiller has to offer:

• Editing: Quickly add text, adjust font size and color and sign the doc with ease.
  
• Annotations: Highlight important data, redact sensitive details, add sticky notes, and comments.
  
• Image Tools: Insert logos or other visuals into your PDF file.
  
• Form Features: Create and add fillable fields and fill out forms.
  
• Secure Storage: Create folders to easily store, sort and search your files or save edited PDFs in the cloud.
  

With pdfFiller, you can easily open PDFs from your email and turn them into editable documents with a few swipes of the cursor—no extra tools needed.

Step-by-Step Guide to Edit a PDF with pdfFiller

Editing an attached PDF file using pdfFiller is a straightforward process. Below is a detailed guide to help you download, edit, and save your PDF document.

Step 1. Open the Attached PDF File

1. Download the PDF

• Save the attached PDF file from your email to your desired location, such as your desktop or downloads folder.
  

2. Log in to pdfFiller

• Open your browser and log in to your pdfFiller account, or sign up for a free trial to get started.
  

3. Upload the File

• Click the Upload button and locate the saved PDF document in your files. Alternatively, drag and drop the PDF directly onto the pdfFiller interface.
  
• Once your PDF opens in the editor, you can start making edits.
  

Step 2. Edit Text in the PDF

Text editing is one of the most common actions required for emailed PDFs.

1. Select the PDF's text area you want to modify.
   
2. Use the Text Box to add new text or overwrite existing content.
   
3. Adjust font size, color, and style based on your needs.
   
4. Move or resize the text box if required to fit within the layout.
   

Step 3. Annotate or Provide Feedback

Annotations are key for collaboration. They ensure feedback is visible to all relevant parties. This method works well for reviewing presentations or providing detailed feedback on design layouts.

1. Select the Annotate tool from the toolbar and highlight important sections, insert sticky notes, or leave comments.
   
2. Use the Draw tool to create freehand drawings.
   

Step 4. Modify Images or Insert New Graphics

If your PDF includes diagrams, photos, or illustrations, you might need to adjust visuals for clarity. This feature helps businesses keep their marketing materials and reports consistently on-brand.

1. Click the Insert Image option and select the image file from your device.
   
2. Resize and position the new image as needed within the PDF layout.
   
3. Replace outdated graphics by deleting existing images and uploading updated visuals.
   

Step 5. Adjust Layout and Format

Sometimes, minor tweaks to a PDF's structure can enhance its readability.

• Reorder PDF Pages
  

Go to the Page Manager, drag thumbnails to arrange slides in your preferred sequence.

• Delete Unnecessary Pages
  

Select irrelevant pages and use the Delete Page option.

• Add Headers or Footers
  

Use the Header/Footer tool to insert page numbers, titles, or dates.

• Resize and Adjust Margins
  

Modify document dimensions to fit printing or presentation requirements.

Step 6. Save and Share the Updated PDF

Once your PDF edits are complete, save and send it to the intended recipient.

1. Click Done to confirm your changes.
   
2. Export the updated PDF back to your computer or upload it to a cloud storage folder.
   
3. Email the revised document back to the sender or share it via a link with other recipients.
   
4. You can also store edited PDF in the cloud and access it anytime you need.
   

Exploring Other Third-Party Tools

Aside from pdfFiller, there are plenty of third-party tools that allow you to edit a PDF sent via email. These platforms offer similar features, such as the ability to select edit text option and add new text, or insert images. While their designs may differ, most are easy to use and work seamlessly on devices like Windows, iOS or mobile apps.

When considering other options, keep these things in mind:

• Ease of use: A simple interface makes editing PDFs much easier.
  
• Features: Make sure the tool lets you edit text, add annotations, and insert images.
  
• Security: Look for software that protects your sensitive information with encryption or password options.
  
• Flexibility: Check if you can open files from attachments and save them in the format you prefer.
  

These tools are great, but pdfFiller really stands out by combining editing tools with document management features.It takes away the hassle of using multiple tools by giving you everything you need in one place.

Best Practices for Editing PDFs Sent in Email

Efficiently editing PDF files should follow these recommended best practices:

• Save the Original
  

Before making changes, create a backup of the original file if you need to restore specific content later. This ensures you can go back to the original formatting if needed.

• Collaborate Securely
  

When sharing updated PDFs, use password protection to secure sensitive information and control who can open the PDF.

• Review Formatting
  

Ensure that any modifications maintain alignment, font consistency, font color, and overall visual clarity, so the document looks professional and polished.

• Use Reliable Tools
  

Pick a PDF editor that works well on both Windows and Mac and offers handy features like text editing like in Word document, font color changes, annotations, and more. These simple tips will help you make clean, professional edits every time.

Final Thoughts

Editing PDFs sent in email doesn’t have to be a cumbersome process. Modern platforms like pdfFiller make it simple to handle text, images, annotations, and formatting in one place. Whether you need to provide feedback, revise content, or complete form fields, you can achieve this with just a few steps.

Streamline your document workflows and make edits with ease. Start your pdfFiller free trial and discover how it enhances document management and efficiency.

FAQs